Library Services

Library Services

The Library

Vision Institute of Professionals main library is located on the 4th floor of Paramount building. The institution has other two libraries in its branches i.e. City Square and Mombasa branches.

The library provides a conducive reading environment with spacious reading area. The institution also provides a spacious discussion hall where students hold small group discussions. The hall is located on 6th floor in the same building.

The aim of our Library is to support learning, teaching and research interests of the students and staff by dissemination of the most relevant and up-to-date information (materials).

Library Collection


The library is well stocked with all current core text books in:

  • Accounting

  • Business management

  • Information Technology, otivational, reference materials as well as CD ROMs.

  • It also provides high quality Journals, Magazines and National Newspapers.

All this supplements lectures.

Library & Information Services


  • Lending – All books are on open shelves and available for borrowing with the exception of reference materials.

  • Reference & Information – Staff assistance is available at anytime between 8.00am and 7.30pm.

  • Multimedia  section – we have established a multimedia section, with enough access points, which provides users with access to internet and CD – ROMs

  • Library catalogue – It has an up to date searchable database composed of bibliographic records to reflect the correction in the library.

Membership and Opening Hours

  • The library is open free of charge to all students, academic, administration and support staff of the institute.
  • Users who wish to borrow books overnight or one week at most are required to pay refundable two thousand shillings (Kshs. 2000) as caution money.

Opening hours

The library  remains open as follows:

  • Monday- Friday – 8.00 a.m. – 7.45 p.m.
  • Saturday             8.00 a.m. – 4.00 p.m.
  • Public holidays & Sundays – Open at discretion of the management

Rules and Regulations

1). Loans/ Borrowing

  • The right of borrowing is accorded to:

    (i)
     Students who have paid a refundable caution money of Ksh. 2000 and have been issued with a borrower’s ticket
    (ii)
     Members of staff who have been issued with a borrowers’ ticket
  • Borrowers must ensure that the contact and address given on the borrower’s ticket is complete and up-to-date.
  • The borrower in whose name a book is issued shall be solely responsible for returning it.
  • All borrowers must ensure that books in their possession are returned to the library within 3 days of recall.
  • Users wishing to borrow books, which are not available in the library, may be assisted through the inter-library loan and should make their request to the librarian. Use of such books will be subject to the conditions given by the lending library.
  • No book, periodical or other library material may be removed from the library unless prescribed loan transactions have been effected.
  • Certain classes of books may on no account be removed from the library. These will include reference books, reserved books and those of special value. Such books will be clearly marked.
  • Authorized borrowers may take books for a loan period of one week only as long as the copies available are enough. Rare copies will be issued on short loan i.e.

    i)
     Overnight loan 7.00 p.m. to 9.00 a.m. the following day on weekdays and 3.30 p.m. on Saturdays to 9.00 a.m. on Monday.
    ii)
     Two hours use in the library.
    iii)
     Two days loan.
  • Students can borrow only one book at a time while staff may borrow up to two books at a given time provided they have discharged themselves of materials earlier borrowed.
  • Loan period may be extended provided such books are not on demand.
  • Current issues of a periodical may not be borrowed until it has been on library shelves for one month or till later issue has superseded it.

Note: Borrowers must be prepared to produce and surrender their borrower’s ticket with the librarian when borrowing books.

2). Fines

The librarian is empowered to levy fine upon any reader who fails to return the borrowed material as follows:

  • The fine for late return will be Ksh 20 each day the book is overdue.

  • Borrowing privileges may be withdrawn from users who disregard the library regulations or whose caution fall below Ksh. 1,500.

3). Loss/damages

  • A book/ periodical will be deemed lost after twice the length of the borrowing period has elapsed from the date it was due for return

  • Loss or damage to library books/periodicals on loan to a reader should be reported immediately to the librarian.

  • The reader must pay for the cost of replacing a lost or damaged book/periodical in addition to any fine which he/she may have incurred prior to reporting the loss/damage.

  • The cost of replacement shall be twice the current price of the book.

  • Only the latest editions will be accepted should a reader wish to bring the replacement copy.

4). Recovery of Fines

  • After the overdue notice and a fine has not been paid, the librarian is authorized to instruct the Accounts Office to charge the amount of fine to the members caution money.
  • Where the borrower’s caution money falls below the set limit as in part 3a(ii), the borrower will be required to top it up otherwise he/she will be denied entry into classrooms.
  • For staff members, the finance manager will be instructed to deduct the fines from their pay.

5). Conduct

  • The library is provided exclusively for the conduct of private study. Any conduct inconsistent with this purpose or detrimental to its pursuit by others shall constitute a breach of these rules.
  • The librarian shall report to the Students’ Relations officer any person responsible for serious or persistent breach of the library rules.
  • Users must not mark, deface or damage any book or any library materials in any way.
  • Users leaving the library may be inspected.
  • Books or bags left lying unattended for more than 15 minutes will be removed by the librarian or shelved back as they may inconvenience other users.
  • Booking of seats is strictly prohibited in the library.
  • Illegal removal of books or any library material, the attempt to obtain library material or gain access to the library facilities by false pretences or forgery or intentional misplacement of books in the library will be considered a serious offence against the Institute.
  • Any person committing such an offence will be reported to the appropriate authority     for disciplinary action, which may include suspension or expulsion.
  • Eating, Drinking, Smoking and Sleeping is not allowed in the library or its precincts.

6). Clearance

  • All Library users shall be requested to clear with the library and must pay for the lost books and overdue fines before they leave the institute.
  • Borrowing cards must be surrendered to the librarian when clearing.